Payment Reminder Email (Polite → Final Notice)
Use these payment reminder templates to chase invoices professionally, from a gentle nudge to a final notice.
Disclaimer: This template is for general information only and is not legal advice.
1) Friendly Reminder (Before Due Date)
Subject: Friendly reminder – Invoice [INV-001] due on [Due Date]
Hi [Client First Name],
Hope you’re well. Just a quick reminder that invoice [INV-001] for £[Amount] is due on [Due Date].
If payment has already been made, please ignore this message. Otherwise, I’ve reattached the invoice for convenience.
Thanks so much,
[Your Name]
[Business Name]
2) Due Today Reminder
Subject: Invoice [INV-001] due today – £[Amount]
Hi [Client First Name],
A quick note that invoice [INV-001] for £[Amount] is due today ([Due Date]).
Please let me know once it’s been processed, or if there’s any issue I can help with.
Kind regards,
[Your Name]
[Business Name]
3) Overdue Reminder (3–7 days late)
Subject: Overdue payment – Invoice [INV-001] (£[Amount])
Hi [Client First Name],
I’m following up as invoice [INV-001] for £[Amount] was due on [Due Date] and is now overdue.
Could you confirm when payment will be made? I’ve attached the invoice again for convenience.
Thanks,
[Your Name]
[Business Name]
4) Firm Reminder (10–14 days late)
Subject: Second reminder – Invoice [INV-001] overdue
Hi [Client First Name],
This is a second reminder that invoice [INV-001] for £[Amount], due on [Due Date], remains unpaid.
Please confirm a payment date by [New Date]. If there is an issue with the invoice or you need any details to process payment, let me know.
Kind regards,
[Your Name]
[Business Name]
5) Final Notice (Before pausing work)
Subject: Final notice – Invoice [INV-001] (£[Amount]) overdue
Hi [Client First Name],
This is a final notice regarding invoice [INV-001] for £[Amount], due on [Due Date], which remains unpaid.
Please make payment by [Final Deadline Date]. If payment is not received by this date, I may need to pause any ongoing work and/or withhold further deliverables until the balance is cleared.
If you’re experiencing difficulties, please reply so we can agree a payment plan.
Regards,
[Your Name]
[Business Name]